Admin/Operations Assistant

Posted 2 months ago

You will be expected to handle a wide range of administrative and project management support related tasks including but not limited to: answering phone calls, material tracking per job, general errands, data entry in our PM Software (Buildertrend), and providing general clerical and administrative support for company operations as needed.

Duties:

  • Permit Expediter –collect/compete required paper work, submit permit applications to city building departments, monitor permit approval process, and make any corrections that needed to get approval.
  • Coordinate with suppliers and vendors to ensure our construction teams have the materials they need
  • Communicate with clients about schedule, scope of work and progress of each project
  • Answering phones and taking care of daily walk-ins
  • Responsible for completing any tasks assigned by the Operations team.
  • Responsible for daily updates to the permit status report
  • Assist in file building/ take off requests

Knowledge, Skills, Requirements

  • Ability to asses, communicate and prioritize the daily needs of the position
  • Proficient with Microsoft Suite (Excel, Word & Outlook)
  • Ability to work independently with little supervision
  • Strength in prioritizing, organizing and executing tasks
  • Ability to stay on task with multiple competing priorities
  • Excellent customer service skills
  • Reliable transportation
  • Reliable communication
  • Ability to perform data entry to complete job duties timely and efficiently
  • Valid Drivers License
  • Experience in Plan Swift or Structure Studio a plus
  • Proficiency in English is required; Fluent in Spanish is a plus
  • We offer a competitive compensation and employees benefits package including medical and dental insurance, holidays and paid time off.

EEO / Drug Free Workplace

Job Type: Full-time

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A valid phone number is required.

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